Trainees can claim back reasonable costs they have personally paid while carrying out work for CLEFT. Claims must relate only to volunteer activities and must be supported by receipts. We can only reimburse the most cost-effective options.

What you can claim

Travel
• Public transport for CLEFT activities. Please use standard or economy fares.
• Mileage if you use your own vehicle. Current rates are: car 45p per mile, motorbike 25p per mile, bicycle 20p per mile.
• Parking costs with a receipt.
• Taxis when public transport is not practical or economical.

Accommodation
• Overnight stays when needed for CLEFT events or activities. Usual limits are £135 in London and £100 elsewhere. Please choose reasonably priced options. These costs must be agreed in advance.

What you cannot claim

• First-class or luxury travel
• Fines or penalties
• Costs for anyone who is not volunteering for CLEFT
• Personal items or anything not directly linked to your volunteer role

How to claim

1. Complete the Volunteer Expense Form.

2. Attach receipts for each item.

3. Submit your claim as soon as possible after the expense.

4. Claims will be checked and then processed for reimbursement.

If you are unsure about an expense or need approval, please contact [email protected] or the Trainee Section Chair before making a booking.

Download Expenses Form here